BYBA Policies

• The Beaumont Youth Basketball Association will only accept online credit card payments for registration fees. 
• A late player registration fee of $30.00 per player may be charged after the last registration date. Late registration will only occur if there is sufficient room for them in the program.
• FAMILY DISCOUNTS; A discount of 10% off of registration fees for the 3rd child and any subsequent children within the same family. 
• There will be an automatic fee of $25.00 applied against all registration fee refunds.

Winter/Fall Season refund policy

• For 11U-18U, refunds will only be processed until the first scheduled regular season game of the players assigned team, after which no refunds will be made. No refunds will be provided without the return of the BYBA uniform.
• For 9U, refunds will only be processed until the first week of the program, after which no refunds will be made. 

Camps and Clinic refund policy

• Refunds will be granted on cancellation requests received 14 days prior to the first day of the registered camp.
• A 50% cancellation fee will be levied on all cancellation requests received between 1 and 13 days prior to the first day of the registered camp.
• Once a camp has begun, refunds will not be granted except in the case of extenuating circumstances.
  • Requests for refunds must be made in writing to registrar@byba.ca.    
  • In the event that a cheque is approved for payment, there will be a $25 surcharge for any NSF cheques provided to the BYBA.   

• The order in which Beaumont community youths register is the order in which they are assigned to teams (first come, first serve).
• Beaumont Community Youths are accepted before non-Beaumont community youths.
• Beaumont Community youths are any individual under the age of 18 years who either: 
• lives within the town of Beaumont or our designated boundary 
• attends a Beaumont school.
• Resides within a community that does not offer a local youth basketball program. 
• Non-Beaumont Community Youth with grandfather status are treated as Beaumont Community Youth.
• grandfather status is applied to any registrant that is a non-Beaumont Community Youth and was registered with the BYBA for the previous Fall/Winter regular season. The grandfathered status will apply to siblings of that grandfathered player.
• Registrations for non-Beaumont community youth are held in waiting until after the final registration is closed, at which time a release must be submitted, and will be placed on a team, if space is available based on the Team Size Criteria.
• Players cannot play for the High School Senior team at the same time as a BYBA team.

MOVING UP DIVISIONS 

Occasionally players wish to go up a division, for a variety of reasons.  Although BYBA encourages players to remain in their age-appropriate division for optimal basketball development, BYBA recognizes there may be extenuating circumstances causing a player to wish to go up a division.  Players may NEVER go down a division.

• If a player wishes to go up a division the following must be met:
• The player must have played for BYBA previously.
• The player must register in the age-appropriate division, and then must contact a member of the executive board with the reason for the request.
• The request will only be considered if there is room in the division at the time registration officially closes - BYBA will not allow a player to move up and bump out a player of the correct age.
• The player must go to the Evaluations of their own age bracket, if available, for assessment. 
• The assessment will be completed by the Evaluation team as to their suitability to go up a division.
• Evaluation team will consist of coaches and executive members who conduct the evaluations.
• The player age-appropriate category does not drop below the minimum number of players to form a team.
• Players will not be eligible to go to a higher division into the competitive category (they must be placed on a community team).
• If a team is minus a coach and a younger player’s parent is willing to move up with their child, provided it is approved by the executive, that player will be permitted to move up an age-category and the parent will coach the team.

• The BYBA will practice the Responsible Coaching Movement, including the Rule of Two, background screening and ethics training. 
• Coaching and assistant coaching staff positions will be given to parent volunteers who have a player registered in the BYBA or previous/existing coaches.
• The assignment of coaches should occur once the team rosters have been set. The recruitment of coaching candidates should commence in the spring and conclude following the registration deadline.
• In some instances, it is difficult to find coaches with experience in the game of basketball. BYBA is committed to providing the best coaching available in basketball, encouraging coaches to take the National Coach Certification Program, and providing the necessary support for coaches throughout the basketball season. BYBA is willing to sponsor any coach with the financial support necessary to take the NCCP Basketball courses with approval from the Executive Board. Coaches may submit the receipts to the treasurer for reimbursement, in some cases a commitment to coaching for the BYBA may be necessary.
• If the Board cannot fill a coaching or assistant coaching position with a parent volunteer, positions will be given to Beaumont Community members with a reference from a parent or a Board member registered with the BYBA. 
• Coaches registering from outside of the Beaumont community and do not have a personal reference from a BYBA registered member will undergo a reference check, background check, and interview prior any contact with players.
• Coaches that are not parent volunteers, have coached in the BYBA in the past and are in good standing with the BYBA will not have to interview each year.
• BYBA coaches are required to do the following:
  • Be a resource person able to assist the athlete to develop his/her athletic potential and self-dependency.
  • Recognize individual differences in athletes and always think of the athlete’s long-term best interest.
  • Aim for excellence based upon realistic goals and the athletes’ growth and development.
  • Lead by example by teaching and practice co-operation, self-discipline, respect for officials and opponents and proper attitudes in language, dress, and deportment.
  • Make sport challenging and fun. Skill need not be learned painfully.
  • Be honest and consistent with athletes. They appreciate knowing where they stand.
  • Be prepared to interact with league officials and parents. They too have important roles to play in the sport.
  • Coaching involves training by responsible people who are flexible and willing to continually learn and develop.
  • Remember that children play for fun and enjoyment and that winning is only part of it.
  • Never ridicule or yell at the players for making mistakes or losing a competition. Develop team respect for the ability of opponents, as well as for the judgment of officials and opposing coaches.
  • Abide by the EYBA Code of Conduct
• BYBA has the right to ask any coach to step down without appeal if they feel there has been any action that could cause conflict within BYBA or EYBA or if they feel the Coach has conducted themselves in a manner not acceptable to the association.
• Any complaints about coaching must be received in writing by following the General issues, concerns and grievances policy.